AUTOMATED PUBLISHING

Secure, controlled, and efficient content publishing

Government agencies and regulated industries frequently need to share records and information with external stakeholders while maintaining security, compliance, and operational efficiency. Ingress Automated Publishing provides a structured, controlled, and cost-effective solution to securely publish records directly from enterprise content management systems to various platforms, eliminating unnecessary licensing costs while ensuring compliance.

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Why Government and regulated industries need automated publishing

Publishing government records and information must be secure, efficient, and compliant to meet legal, regulatory, and transparency requirements. Ingress Automated Publishing helps agencies:

  • Enable public & stakeholder access – securely share records with the public, contractors, and non-licensed users without compromising governance.
  • Ensure compliance & data integrity – maintain controlled access, track usage, and meet government open data and information sharing policies.
  • Reduce licensing & operational costs – support high search volumes and document access without the need for additional Content Manager licenses.
  • Improve efficiency & transparency – streamline record dissemination processes for councils, universities, and government departments, reducing manual intervention.

Real-world applications: enhancing public & stakeholder access

Government agencies and institutions must balance transparency with security. Ingress Automated Publishing has been successfully deployed to:

Local government & councils

Provide public access to records such as development applications, council decisions, and community notices.

Universities & research institutions

Facilitate secure sharing of academic and administrative records.

Regulatory & compliance agencies

Automate publishing of compliance reports and public notices.

Law enforcement & justice departments

Enable controlled access to case files and evidence records for authorised parties.

“Public View has proven very useful… and creates a convenient ‘one stop shop’ for all student records. It is very popular because of its ease of use and flexible web interface.”
Patrick Carswell, Manager Records Management Services, University of Queensland

Ingress in action

Learn how the Tasmanian Government uses Ingress to manage its vital Government records, how Perpetual manages critical trust documents, or how Wodonga TAFE manages Microsoft 365 records.

Secure, controlled access
Ensure only authorised users can search and view records while protecting sensitive information.

Configurable & scalable interface
Customise publishing settings, search functionalities, and user access controls to meet unique organisational needs.

Multi-platform publishing 
Publish records directly from Content Manager to websites, public portals, and external systems.

Automated record distribution 
Share records via email, secure links, and social media, enabling seamless information dissemination.

Comprehensive access tracking 
Monitor engagement and track document views, downloads, and access logs to ensure compliance.

Geospatial & metadata integration 
Enrich content with GPS location data and metadata enhancements to improve searchability and usability.

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Seamless Integration with Government IT Ecosystems

Ingress Automated Publishing aligns with government security and compliance frameworks, ensuring seamless integration with existing platforms:

  • Supports open data & FOI initiatives – ensures transparency and accessibility while maintaining security and compliance.
  • Government security & privacy compliance – meets requirements under the Privacy Act 1988 (Cth) and Protective Security Policy Framework (PSPF).
  • Microsoft 365 & Government web portals – publish records directly to SharePoint, GovCMS, or third-party portals.

Future-proof your information publishing strategy

Ingress’s Automated Publishing solution ensures secure, compliant, and cost-effective information sharing. Government agencies can maintain control, security, and compliance while enhancing transparency and efficiency.

Contact us today to discover how Ingress Automated Publishing can transform your agency’s record-sharing and publishing processes.

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